For Employee Referrals

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Best Practice: Always mention the name of the referrer early in your outreach. It’s a name that the candidate recognizes so helps build the bridge of trust early in the conversation.

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Template for Calling

Hello! Is this {first name}?

Hi {first name}, this is {your name} from the recruiting team at {company name}.

I hope your day is going well.

I noticed that you accepted {referrer name}'s referral for the {role name} position.

Do you have 5 minutes to discuss the role? I'd be happy to answer any questions you might have as well.

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Template for Texting

Hey {first name}!

This is {your name} from the recruiting team at {company name}.

I noticed that you accepted {referrer name}'s referral for the {role name} position.

Do you have 5 minutes today or tomorrow to discuss the role?

Feel free to reply here, and we can schedule a time to chat.

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Template for Emailing

Subject Line: {Role Name} / Referred by {Referrer Name}

Hi {first name},

{your name} here from the recruiting team at {company name}.

I noticed that you accepted {referrer name}'s referral for the {role name} position.

Do you have 5 minutes this week to chat about the role?

Feel free to reply to this email, and we can schedule a time to talk.

Looking forward to our conversation,

{your name}

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